Media Services

Equipment Policies and Procedures

Media Services operates on a first-come, first-served basis; there are no exceptions to this policy.

Media Services maintains a variety of audio/visual equipment for use by students in the completion of class assignments. Equipment is available to Freeman students who comply with these guidelines.

Media Services functions through the scheduling of student A/V technicians and therefore relies on advanced planning for the scheduling of services. To facilitate this scheduling, always try to reserve equipment at least seven days in advance. Weekend reservations must be made no later than Monday afternoon. Reservations submitted less than 24 hours in advance will not be honored. In order to reserve equipment, you must complete a Media Services Request Form. All class requests must include the course number AND SECTION (e.g., ACCN 1234-01).  Other requests must first obtain a space reservation before requesting equipment.  All requests are processed in the order in which they are received. The event requestor or instructor will receive a confirmation email once the equipment form is processed.

All audio/visual equipment is property of Media Services and should not be taken out of the Freeman School of Business.

Remember, lack of planning on your part does not constitute an emergency on the part of Media Services.


Audio/Visual Equipment Multimedia Classrooms

All classrooms in GWBC are equipped with ceiling mounted projectors and/or flat panel video screens and a Windows® based computer with a wireless keyboard and PowerPoint navigator available. All computers have access to the building network and the Internet and include the Microsoft® Office Suite. If you need access to software not available on the network, please consult with Wayne Dolese in the Management Technology Center to ensure that software you may require for your presentation is on the computer. Rooms also include a lavaliere microphone and assistive listening equipment if needed.

Equipment is controlled through a Graphical User Interface touch panel.

Each room is also equipped with a Document Camera, Blu-ray player and ROKU box for display of Cable Television..

In addition, your laptop computer can connect using a cable.  In most classrooms, wireless connection is available. 

IMPORTANT NOTE: Use of equipment in classrooms requires prior room reservation in the 25Live room scheduling system.  Requests for equipment without a reservation cannot be processed.


Mobile Equipment

Several items are available on an “as needed” basis and will be brought to rooms when properly requested. Mobile equipment available through Media Services includes:

  • A Bloomberg Terminal
  • A TurningPoint audience response kit
  • A VOIP conference phone


Classroom Video Recording Services

Most classrooms offer multiple options when recording is necessary. These include Zoom® Recording, MediaSite ™ recording, and Camera Based recording.

Zoom® Recording is the most common and is attached to the Zoom Video Conferencing Service (see VIDEO CONFERENCING below). Recording using this method is requested as a part of the conference reservation process and is done entirely by the instructor. After the recording is complete it is automatically included in the Zoom® section of the Canvas LMS course record.

MediaSite™ uses the cameras installed in the classroom but includes separate content streams of whatever is shown on the in room projector(s). This type of recording requires a consultation with the Media Services staff for set up. Once done, recording starts and stops automatically with scheduled class times and are then available is a catalog or channel available through the Canvas LMS course record.

Cameras are available to record professor and student presentations in the classroom. If the lecturer is a guest, please have the speaker sign a talent release form. The purpose of classroom taping is to provide a historical record of a speaker or presentation. All requests for classroom taping must be submitted by the instructor and approved by the director. Only A/V technicians are allowed to operate the equipment.

Camera recordings are published to the university’s course management system, Canvas, via ShareStream. Some recordings can be recorded to DVDs on a case by case basis.

Courses requesting multiple recording dates should use the MCOM recording request form.

Studio Video Recording Services

Professors who desire to pre-record lectures for their classes may do so in our television studio. The studio is equipped with an HD camera, a Microsoft Surface Hub® to display PowerPoint® or for use as an electronic white board. Lighting and microphones are also included in this space. Recordings are done using MediaSite and are attached to the Canvas LMS course record.

Professors sometimes require a recorded presentation as part of your final grade. Coordinate with your professor and Media Services to schedule a shoot time. Only those people directly involved in the presentation will be allowed in the studio. Since these presentations are graded and hold a direct bearing on your final course performance, scheduling the shoot at least seven days in advance is advised.


Lectern and Flip Charts

Most classrooms have full size lecterns. Easels and flip-chart stands and pads are also available. Since the quantity of these items is limited, you should make your requests well in advance to avoid possible scheduling conflicts.


TargetVision Messaging System

Media Service operates a number of video bulletin boards throughout the Freeman School. Known as TargetVision, students may use these monitors to post messages for the benefit of the school's students, faculty, and staff.

To post a message, a message request form must be completed. Media Services reserves the right to make changes to any message in order to meet formatting requirements. These changes will be made without notice by a member of the Media Services staff. A "Kill Date" or a date when the message should stop running is required. If no "Kill Date" is indicated on the Video Message Request Form, the message will run for no more than 30 days.

Emergency messages can be put on the TargetVision system. The nature of an emergency message shall be made at the sole discretion of the Director of Media Services.


Special Projects

Media Services is available to assist you with special media projects. Due to limited resources, only a limited number of projects can be accepted per year. Media Services can offer assistance in the following areas:

  • Converting text to script and story boarding.
  • Contracting for live event video production.
  • Taping, technical direction, voiceover, etc. for special live events.
  • Assistance with editing, special graphics, and production distribution.


Charge Policies

Media Services provides audio/visual equipment free of charge to faculty, staff and students of the Freeman School provided the use is germane to the business school. If equipment or services must be rented from an external source, those costs will be passed on to the department conducting the event.

Videotape/DVD Dubbing/Copyright

All video intended for classroom use should be in electronic format (.MP4 is preferred). If you wish to dub a copyrighted tape to DVD or to a file for classroom use, your request will be met provided the original is left in the media services archives or the copyright holder has issued a written waiver allowing the copying of the tape.

Media Services cannot make copies of copyrighted material without written consent of the copyright holder. REMEMBER: It is unethical and a violation of federal law to steal another's work through copyright infringement.



Media Services offers editing to compile many sources of material onto DVD or another electronic form. Please allow 10 working days post production for editing projects.

Video Conferencing

Most classrooms and conference rooms are equipped to permit Zoom® video conferencing calls. Certain rooms are equipped with systems intended solely for use with Microsoft Teams®. Portable equipment can be brought to rooms that have no other means of creating a conference, including office space if necessary. Zoom Instructions for MultiMode classrooms


Aegis Awards

The Aegis Awards is one of the oldest and most respected video/film production contests in the United States. The Aegis Awards is the only competition that features true peer judging by fellow producers, directors, cameramen, editors, and other professionals who work in the video/film industry every day.

Award of Excellence Winner

  • 2002 "MBA Orientation Finale"
  • 2003 "Burkenroad Investments Conference Promo"

Award of Excellence Finalist

  • 2001 "Cherries Jubilee"
  • 2001 "2001 MBA Orientation, Finance"
  • 2002 "Dean's Promo Tour"
  • 2003 "MBA for the Americas"
  • 2003 "Business Plan Competition, USA"
  • 2003 "MBA Orientation Finale"

Communicator Awards

The Communicator Awards is the leading international awards program honoring creative excellence for Communications Professionals. Founded by communication professionals over a decade ago, The Communicator Awards receives over 9,000 entries from companies and agencies of all sizes, making it one of the largest awards of its kind in the world.

Award of Excellence

  • 2001 "Cherries Jubliee"
  • 2002 "MBA Orientation Finale"
  • 2005 "A Perspective on the Economy"
  • 2011 "The Quest for Fool's Gold"
  • 2017 “J&J Extermination Company”
  • 2018 “Steve Gleason, 2017 Social Entrepreneur”

Award of Distinction

  • 2002 "Burkenroad Reports Latin America"
  • 2003 "MBA for the America's Recruitment Tape"
  • 2005 "Tribute to Our Dean"
  • 2005 "MBA for the America's Promo"
  • 2008 "Madeline Albright"
  • 2008 "Private Equity"
  • 2008 "2008 Burkenroad Symposium"
  • 2011 "The Quest for Fool's Gold"
  • 2016  “ Jimmy Maurin, 2015 Distinguished Entrepreneur of the Year”
  • 2017 “Cortney Cole-Hall, Executive MBA”
  • 2017 “Caroline Roemer, Charter School Advocate, 2016 Social Entrepreneur of the Year”
  • 2018 “J.J. Buquet, 2017 Distinguished Entrepreneur”
  • 2019 “Sandy Rosenthal, 2018 Tulane Outstanding Social Entrepreneur of the Year”
  • 2019 “Patrick P. Comer, Tulane Distinguished Entrepreneur of the Year”
  • 2020 "CDMA: Research to Understand an Industry"
  • 2022 "MBA Graduate Info Session"

Communicator Award

  • 2013 “12th Annual LRI Business Plan Finalists”

Honorable Mention

  • 2002 "Dean's World Tour Promo"
  • 2003 "Business Plan Competition"
  • 2003 "R.W Freeman Lecture Series Cablecast"
  • 2004 "Helping People Build Brighter Tomorrows"
  • 2005 "Burkenroad Symposium 2004"
  • 2006 "2006 MBA Orientation Video"

Telly Awards

The Telly Awards honor the very best local, regional, and cable television commercials and programs, as well as the finest video and film productions, and work created for the Web. The Telly Awards strengthen the visual arts community by inspiring, promoting, and supporting creativity. 

Bronze Award

  • 2010 "InExchange, Fair Trade Store"
  • 2011 "Tulane Business Forum PSA"
  • 2011 "Interactivity and Learning in Tulane's Biomedical Engineering Curriculum"
  • 2017  “Cortney Cole-Hall, Executive MBA”
  • 2018  Winner in Non-Broadcast: Social Responsibility – “Sandy Rosenthal, 2018 Tulane Outstanding Social Entrepreneur of the Year”
  • 2018  Winner in Non-Broadcast: Documentary: Individual – “Patrick P. Comer, Tulane Distinguished Entrepreneur of the Year”

People's Telly Award

  • 2013 “Jay Altman, FirstLine Schools”
  • 2017 “Domain Companies: Community Builders, 2016 Distinguished Entrepreneurs of the Year”

MCA-I Golden Reel Awards
The MCA-I Media Festival celebrates excellence in media communications. Golden Reel honors have been highly coveted and recognized internationally for their prestige. The name stands for creativity and advancement in technical applications. 

2003 Finalist "Freeman Venture Capital PSA"

  • 2012 MCA-I Silver Reel Award – “2012 Business Plan Competition Finalists”
  • 2012 MCA-I Bronze Reel Award – “Jay Altman of FirstLine Schools”
  • 2013 MCA-I Silver Reel Award – “2013 Business Plan Competition & Domain Companies Challenge”
  • 2013 MCA-I Bronze Reel Award – “John Elstrott, Entrepreneur of the Year”
  • 2015 MCA-I Silver Reel Award – “John Besh 2015 Social Entrepreneur of the Year”
  • 2015 MCA-I Silver Reel Award – “Jimmy Maurin, 2015 Distinguished of the Year”
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